Software and services to help you manage and showcase your collection

Collections management

CollectionsIndex+ is a flexible, modular collections management system and DAMS suitable for collections large and small.

The British Museum, the V&A and countless other museums, archives and libraries trust CollectionsIndex+ to manage their collections.

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Collections on the web

A flexible, responsive, search-the-collections website, for all your object, archive and book collections.

Take it out of the box, or let us configure it to reflect your specific functional requirements and branding.

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Collections consultancy

Advice and expertise from our in-house collections consultants.

Whether you want to make the most of your CollectionsIndex+ system, are looking to streamline your collections procedures, or need assistance with grant submissions or gaining accreditation.

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For Archivists

For document and film archivists, CollectionsIndex+ blends archives standards, hierarchical cataloguing and the strengths of a traditional archive management application with advanced collections management facilities such as workflow-managed procedures.

And our CollectionsOnline module provides an attractive, modern web interface through which the public can search and browse your holdings.

For Collections Managers and Registrars

There are many museum catalogue systems. CollectionsIndex+ is a true collections management application. Developed to meet the demanding requirements of clients like the V&A and British Museum, it is powerful, flexible and immensely scalable.

CollectionsIndex+ stands at the heart of every collections-facing activity, from one-off loans to the bulk relocation of thousands of objects.

For Curators, Conservators and Educators

We’ve worked with curators, conservators and museum educators to ensure CollectionsIndex+ supports everyone involved with museum and archive collections.

CollectionsIndex+ facilities like cross-collections search, reporting and folder sets are invaluable whether you’re planning exhibitions, creating online displays, or carrying out condition checks and conservation procedures.

For Picture Librarians

Powerful image processing capabilities and a rights model that reflects the complexities of art and heritage image licensing make CollectionsIndex+ the ideal basis for managing archive and museum image collections.

Add our optional Digital Asset Management and e-commerce modules for a full-strength picture library system that integrates seamlessly with your object, archive, book and film catalogues.

CollectionsIndex+ at a glance

CollectionsIndex+ has a host of features to help you catalogue, manage, research and present your collection. Here are some of the highlights. Find out more about CollectionsIndex+.

Building on standards

Of course, each CollectionsIndex+ module supports the relevant cataloguing standards, be it Spectrum for objects, ISAD(G) and ISAAR-CPF for archives, MARC 21 for books or EN15907 for film archives – but we recognise that those standards are a starting point, not the whole solution.

A unified solution for your diverse collections

CollectionsIndex+ brings your object, archive, book and film collections together. Use the cataloguing standards most appropriate for each aspect of your collection – and then view, search, manage and present your collections as one. Truly the best of both worlds.

A host of options for sharing your collection

CollectionsIndex+ has a host of options for sharing your collection, from our ready-to-use CollectionsOnline website, to a range of systems-level interfaces including our fully-documented REST API.

Workflow management

CollectionsIndex+ Workflows are a perfect way for small museums and archives to make the most of volunteer cataloguers. And for large organisations like the V&A, they support transformative programmes that place the collections management system at the heart of every collections operation.

International text support, sorted

Inspired by our work with global institutions such as the British Museum, CollectionsIndex+ has extremely strong support for non-Western character sets, including Arabic, Cyrillic, Hebrew, Egyptian hieroglyphs, Aboriginal syllabics and Chinese, Japanese and Korean.

Powerful Word and Excel report generation

The CollectionsIndex+ Office Export module lets you create a wide range of Word, Excel and CSV-format reports. It’s ideal for creation of Loan Agreements, Condition Reports, Audits and other collections management documentation.

Digital Asset Management, built in

Every CollectionsIndex+ system has great support for images. Our Digital Asset Management option takes this to another level, with a host of additional image, audiovisual and document file management features.

Picture library and e-commerce facilities

Whether you’re looking to monetise your image library, or just reduce the amount of time you spend responding to academic image requests, our picture library and e-commerce facilities are a great option.

Enterprise-ready

With SSO integration options, a flexible role-based user permissions model, detailed auditing logs, SaaS and on-prem Linux and Windows hosting options, and no dependence on third-party database platforms, CollectionsIndex+ integrates easily into enterprise computing environments.

CollectionsIndex+ for Policing and Law Enforcement

CollectionsIndex+ provides a reliable force-wide image and asset management solution proven in forces across the country, to modern policing standards including MoPI with automatic retention policy module.

  • Produce court albums at the press of a button and get images of the correct resolution for all purposes.
  • Fully audited with court-ready reporting.
  • Automatic digital finger-printing of assets for evidential integrity.
  • A full security model which recognises modern police workflows and hierarchies of investigating officers.
  • Integrations with crime and forensic systems and specialist imaging facilities such as footwear, fingerprint as well as day-to-day SoCO/CSI work.

Want to know more about how CollectionsIndex+, CollectionsOnline or our collections consultancy services can help you manage and showcase your collection?

We’d love to hear from you